Ask A Recruiter: Following a job interview, should I send a thank-you note?


The Bagg Group recruiters say the best thank you is a short one.

Following a job interview, should you send a thank-you note? That’s a question that the experts at The Bagg Group are asked often. 

The answer is easy.  No one has ever gone wrong by saying thank you. 

But recruiters at The Bagg Group know that  people who are seeking full-time work, a contract opportunity, or temporary employment often don’t send a follow-up letter for one reason-they just don’t know what to say.

The good news is that you should not say much.  

Here are some tips to help you put together an appropriate thank you that communicates professionalism and enthusiasm.  And that’s what hiring managers at the top companies in the GTA are looking for.

Keep it short:  Don’t use a thank you note to make a long plea for the job.  Instead of communicating enthusiasm, you’ll be communicating desperation. 

Remember, everyone in the workplace is overwhelmed by emails these days.  So your note should not take more than 15 seconds to read. Since your interviewer has already reviewed your materials and talked to you, it’s safe to assume that they don’t want to take the time to read a repeat of what they already know.

Say it in 3 points:  

  • Thank your interviewer for having taken the time to meet with you about the position. 
  • In one or two sentences, reiterate your interest in applying your skills and experience to meet the company’s needs.  
  • Finally, mention that you would be happy to supply any additional information or answer more questions.

Keep personal comments to a minimum:

For example, you can wish the interviewer a good holiday, or best of luck with a product launch, if these subjects came up during your meeting. But don’t get carried away and assume you are now friends.  You have to stay strictly professional to make a good impression.  

Check for typos…10 times:

Write the note, read it and then don’t send it-not right away.  Instead, take a ten-minute break and read it again.  You will be able to spot typos and grammatical errors more easily when you read it with what proof-readers call “fresh eyes.”  Above all, make sure you have the correct spelling of the interviewer’s name.

For proof-reading tips, check out our April 15, 2009 blog:  Ask a Recruiter: Does one typo on my resume put me out of the race for a job opportunity?

Saying thanks to an interviewer is a small formality, but it’s one that is worth your effort.  Everyone appreciates receiving acknowledgement.  And as American writer Gertrude Stein put it, “Silent gratitude isn’t much to anyone.”

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